Built for n8nFree n8n Workflow Templates
Production-ready automation workflows crafted by the SmartFlow team. Every template ships with sticky notes, retry logic, error handling, and detailed setup instructions. Download JSON or push directly to your n8n instance from our Studio.
Push to n8n via StudioWhat makes these templates production-ready?
All Templates
Click a template to view details or download the JSON directly.
Automates the complete Day 0–30 employee onboarding sequence. Provisions accounts, sends welcome messages, checks task completion at Day 7 and Day 30, and alerts managers if tasks are incomplete.
Handles GDPR data subject requests (access/deletion) end-to-end. Parses inbound email, queries all connected systems, compiles a report, and logs completion with timestamp for audit trail.
Pulls Shopify sales velocity and current stock levels, uses AI to predict stockout dates, and automatically triggers reorder emails or creates purchase orders when stock falls below threshold.
Processes incoming invoices, checks for duplicate payments, unusual vendor amounts, and missing PO matching using AI. Routes anomalies to an approver with risk flags before any payment is processed.
Automatically prepares Quarterly Business Review decks. Pulls usage data, support history, NPS scores, and upsell opportunities from multiple sources, then generates a formatted Google Slides draft — saving 4–6 hours of manual prep per account.
Automates inbound and outbound voice sales calls with 5 specialised AI agents. Claude Haiku scores leads on BANT, GPT-4o detects booking intent, Claude Sonnet analyses objections, Gemini Flash writes CRM notes, and GPT-4o Mini ranks outbound call priority. Syncs everything to GoHighLevel pipelines and logs every call to Supabase and Google Sheets.
Fully automates service order fulfillment for brokerages and field service operators. Verifies payment via Stripe, extracts order details with Claude AI, syncs contacts and deals to Freshworks CRM, sends confirmations via Postmark, enforces a 4-hour supplier SLA, and auto-escalates to a backup supplier with Slack alerts if the SLA is missed.
Two ways to use these templates
Option A — Download JSON
- Click “↓ JSON” on any template
- In n8n: Settings → Workflows → Import from file
- Upload the JSON file
- Follow the sticky notes to configure credentials
- Activate the workflow
Option B — Push via Studio
- Sign in to SmartFlow Studio (free)
- Go to Orchestrate → n8n Templates
- Click Connect n8n (enter URL + API key)
- Click Push to n8n on any template
- Workflow appears instantly — ready to configure
Frequently asked questions
Are these templates really free?+
Yes — 100% free. Click ↓ JSON on any card to download and import directly into n8n at no cost. The Studio push feature (one-click deploy to your n8n instance) requires a free SmartFlow account, which takes under a minute to create.
Do I need a SmartFlow account to use the templates?+
Yes — a free SmartFlow account is required to access the Studio templates page and use the Push to n8n feature. Sign up is free and takes under a minute. If you'd rather not create an account, you can download the raw JSON files directly from this page using the ↓ JSON button and import them manually into n8n.
Which n8n version do these templates support?+
All templates are built for n8n 1.x (self-hosted or n8n Cloud). They use the latest node versions including AI Agent (typeVersion 1.8), outputParserStructured (typeVersion 1.2), and Supabase nodes. If you're on an older version, some nodes may need to be updated.
Do the templates include my API keys or credentials?+
Never. Zero credentials are embedded in any template JSON. When you import a workflow, n8n will prompt you to set up your own credentials (Google, Slack, HubSpot, etc.) in the Credentials panel. This is intentional — your keys stay yours.
Can I modify the templates after importing?+
Absolutely. These are starting points, not locked blueprints. Every node is fully editable. The sticky notes inside each workflow explain what each section does so you can customize confidently.
I don't use one of the connected tools — can I swap it out?+
Yes. For example, if a template uses HubSpot but you use Salesforce, you can replace the HubSpot node with an HTTP Request or Salesforce node. The overall flow logic stays the same — just swap the integration node and reconnect the wires.
What makes these 'production-ready' vs a basic template?+
Each template includes retry logic on all HTTP/API calls (3× with backoff), error output routing so failures don't silently halt the flow, sequential consolidation nodes to prevent item multiplication, and sticky notes explaining every key decision. These are patterns from real production workflows — not tutorial demos.
Why does the Push to n8n feature need my n8n API key?+
When you click Push to n8n, SmartFlow calls your n8n instance's API directly to create the workflow — the same way you would import it manually, but done automatically. Your n8n API key is what authorises that request. It is stored encrypted in SmartFlow and never shared. You can find your API key in n8n under Settings → API → Create an API key. Your n8n instance URL is also required so SmartFlow knows which instance to push to.
If a template is updated, can I get the latest version?+
Yes. When we release an updated version of a template, simply click Push to n8n again from the Studio. SmartFlow detects that the workflow already exists in your n8n instance and updates it in place — no duplicate workflows created. Your existing trigger settings and credential connections inside n8n are preserved; only the workflow logic is updated.
Can SmartFlow build a custom n8n workflow for my specific process?+
Yes. If none of the templates fit your use case, reach out and we'll scope and build a bespoke workflow for you. Email kumar@smartflowcraft.com or use the contact form below.
×Need a custom n8n workflow?
SmartFlow Craft builds bespoke n8n workflows and AI automation pipelines for growing teams. Tell us what you need — we'll scope and deliver it.
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