{ "name": "Employee Onboarding Orchestrator", "nodes": [ { "id": "sn-overview", "name": "Overview", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [-240, -500], "parameters": { "content": "## Employee Onboarding Orchestrator\nVersion 1.0.0 — HR\n\nAutomates the complete Day 0-30 onboarding sequence. Provisions a Google Workspace account, sends a Slack welcome, creates a Notion onboarding page with a 5-task checklist, and sends a welcome email. Checks task completion at Day 7 — alerts the manager if tasks are incomplete — then sends a Day 30 completion message.\n\nOnly credentials need to be configured. All parameters, prompts, and logic are ready to use.", "height": 260, "width": 680, "color": 7 } }, { "id": "sn-prereqs", "name": "Prerequisites", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [460, -500], "parameters": { "content": "## Prerequisites\n- Google Workspace Admin SDK\n (Google OAuth2 with admin.directory.user.create scope)\n- Slack Bot token with chat:write scope\n- Notion integration token with database access\n- Gmail OAuth2 credential\n\nWebhook payload (JSON POST):\n{\n \"employee_name\": \"Jane Smith\",\n \"employee_email\": \"jane@company.com\",\n \"manager_email\": \"mgr@company.com\",\n \"department\": \"Engineering\",\n \"start_date\": \"2025-04-01\",\n \"employee_id\": \"EMP-0042\"\n}", "height": 260, "width": 520, "color": 5 } }, { "id": "sn-setup", "name": "Setup Required", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [1000, -500], "parameters": { "content": "## Setup Required\n1. Provision Google Account\n Set Google OAuth2 credential\n2. Post Welcome Slack + Alert Manager\n Set Slack credential\n Replace C00GENERAL000 with real channel ID\n Replace C00MANAGERS000 with real channel ID\n3. Create Notion Onboarding Page\n Set Notion credential\n Replace YOUR_ONBOARDING_DB_ID with real DB ID\n4. Check Completed Tasks\n Same Notion credential and DB ID\n5. Send Welcome Email\n Set Gmail credential", "height": 260, "width": 520, "color": 3 } }, { "id": "sn-how", "name": "How It Works", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [1540, -500], "parameters": { "content": "## How It Works\n1. HR system sends a POST to the webhook\n with the new employee details\n2. Google Workspace account is provisioned\n with a temporary password\n3. Welcome message posted to #general\n4. Notion page created with 5-task checklist\n5. Welcome email sent with login details\n and checklist summary\n6. Execution pauses 7 days\n7. Notion queried for tasks with Status = Done\n8. Fewer than 3 done: manager alert posted\n 3 or more done: execution pauses 23 more\n days then sends Day 30 completion message", "height": 260, "width": 500, "color": 4 } }, { "id": "n-webhook", "name": "New Employee Webhook", "type": "n8n-nodes-base.webhook", "typeVersion": 2, "position": [0, 100], "webhookId": "onboarding-001", "parameters": { "httpMethod": "POST", "path": "onboarding", "responseMode": "responseNode", "options": {} } }, { "id": "sni-payload", "name": "Build Payload note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [245, -35], "parameters": { "content": "Validates required fields and builds a clean structured payload", "height": 60, "width": 250 } }, { "id": "n-payload", "name": "Build Payload", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [260, 100], "parameters": { "jsCode": "const body = $json.body || $json;\nconst required = ['employee_name','employee_email','manager_email','department','start_date','employee_id'];\nfor (const f of required) {\n if (!body[f]) throw new Error(`Missing required field: ${f}`);\n}\nconst parts = body.employee_name.trim().split(' ');\nreturn [{ json: {\n employee_id: body.employee_id,\n employee_name: body.employee_name.trim(),\n first_name: parts[0],\n last_name: parts.slice(1).join(' ') || parts[0],\n employee_email: body.employee_email.toLowerCase().trim(),\n manager_email: body.manager_email.toLowerCase().trim(),\n department: body.department.trim(),\n start_date: body.start_date,\n temp_password: `Onboard@${body.employee_id}!`,\n org_unit: `/Departments/${body.department.trim()}`\n}}];" } }, { "id": "sni-google", "name": "Provision Google note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [505, -35], "parameters": { "content": "Creates Google Workspace account via Admin Directory API", "height": 60, "width": 270 } }, { "id": "n-google", "name": "Provision Google Account", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [520, 100], "parameters": { "method": "POST", "url": "https://admin.googleapis.com/admin/directory/v1/users", "authentication": "predefinedCredentialType", "nodeCredentialType": "googleOAuth2Api", "sendBody": true, "contentType": "json", "body": "={{ JSON.stringify({ primaryEmail: $json.employee_email, name: { givenName: $json.first_name, familyName: $json.last_name }, password: $json.temp_password, changePasswordAtNextLogin: true, orgUnitPath: $json.org_unit }) }}", "options": { "response": { "response": { "neverError": true } } } }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000, "onError": "continueErrorOutput" }, { "id": "sni-slack1", "name": "Welcome Slack note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [765, -35], "parameters": { "content": "Posts welcome message to #general channel", "height": 60, "width": 250 } }, { "id": "n-slack-welcome", "name": "Post Welcome Slack", "type": "n8n-nodes-base.slack", "typeVersion": 2.3, "position": [780, 100], "parameters": { "resource": "message", "operation": "post", "channel": "C00GENERAL000", "text": "=Welcome to the team, *{{ $('Build Payload').item.json.employee_name }}*! They are joining the *{{ $('Build Payload').item.json.department }}* team on {{ $('Build Payload').item.json.start_date }}.", "otherOptions": { "mrkdwn": true } }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000, "onError": "continueErrorOutput" }, { "id": "sni-notion", "name": "Create Notion note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [1025, -35], "parameters": { "content": "Creates onboarding page with 5-task checklist in Notion database", "height": 60, "width": 280 } }, { "id": "n-notion", "name": "Create Notion Onboarding Page", "type": "n8n-nodes-base.notion", "typeVersion": 2.2, "position": [1040, 100], "parameters": { "resource": "page", "operation": "create", "databaseId": { "__rl": true, "value": "YOUR_ONBOARDING_DB_ID", "mode": "id" }, "title": "=Onboarding: {{ $('Build Payload').item.json.employee_name }}", "propertiesUi": { "propertyValues": [ { "key": "Employee Email|email", "emailValue": "={{ $('Build Payload').item.json.employee_email }}" }, { "key": "Department|select", "selectValue": "={{ $('Build Payload').item.json.department }}" }, { "key": "Start Date|date", "dateValue": "={{ $('Build Payload').item.json.start_date }}" }, { "key": "Manager|email", "emailValue": "={{ $('Build Payload').item.json.manager_email }}" }, { "key": "Status|select", "selectValue": "In Progress" } ] }, "blockUi": { "blockValues": [ { "type": "to_do", "textContent": "Complete IT setup and laptop configuration", "checked": false }, { "type": "to_do", "textContent": "Read and sign the employee handbook", "checked": false }, { "type": "to_do", "textContent": "Complete mandatory compliance training", "checked": false }, { "type": "to_do", "textContent": "Schedule 1:1 with manager", "checked": false }, { "type": "to_do", "textContent": "Set up all required software accounts", "checked": false } ] } }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000, "onError": "continueErrorOutput" }, { "id": "n-email", "name": "Send Welcome Email", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [1300, 100], "parameters": { "sendTo": "={{ $('Build Payload').item.json.employee_email }}", "subject": "=Welcome to the team, {{ $('Build Payload').item.json.first_name }}!", "emailType": "html", "message": "=

Welcome, {{ $('Build Payload').item.json.first_name }}!

We are thrilled to have you join the {{ $('Build Payload').item.json.department }} team.

Your login details

Email: {{ $('Build Payload').item.json.employee_email }}
Temporary password: {{ $('Build Payload').item.json.temp_password }}
Please change your password on first login.

Your first-week checklist

Your onboarding page in Notion has been created. Your manager will share access shortly.

", "options": {} }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000, "onError": "continueErrorOutput" }, { "id": "sni-wait7", "name": "Wait 7 Days note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [1545, -35], "parameters": { "content": "Pauses workflow execution for exactly 7 days", "height": 60, "width": 220 } }, { "id": "n-wait7", "name": "Wait 7 Days", "type": "n8n-nodes-base.wait", "typeVersion": 1.1, "position": [1560, 100], "webhookId": "wait-7d-001", "parameters": { "resume": "timeInterval", "unit": "days", "amount": 7, "options": {} } }, { "id": "sni-check", "name": "Check Tasks note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [1805, -35], "parameters": { "content": "Queries Notion for tasks with Status = Done for this employee", "height": 60, "width": 270 } }, { "id": "n-check-tasks", "name": "Check Completed Tasks", "type": "n8n-nodes-base.notion", "typeVersion": 2.2, "position": [1820, 100], "parameters": { "resource": "databasePage", "operation": "getAll", "databaseId": { "__rl": true, "value": "YOUR_ONBOARDING_DB_ID", "mode": "id" }, "returnAll": false, "limit": 10, "filterJson": "={{ JSON.stringify({ filter: { and: [ { property: 'Employee Email', email: { equals: $('Build Payload').item.json.employee_email } }, { property: 'Status', select: { equals: 'Done' } } ] } }) }}", "options": {} }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000, "onError": "continueErrorOutput" }, { "id": "n-if-tasks", "name": "3+ Tasks Complete?", "type": "n8n-nodes-base.if", "typeVersion": 2.2, "position": [2080, 100], "parameters": { "conditions": { "options": { "typeValidation": "loose" }, "conditions": [{ "id": "c1", "leftValue": "={{ $items().length }}", "rightValue": 3, "operator": { "type": "number", "operation": "gte" } }], "combinator": "and" } } }, { "id": "n-wait30", "name": "Wait Until Day 30", "type": "n8n-nodes-base.wait", "typeVersion": 1.1, "position": [2340, -80], "webhookId": "wait-30d-001", "parameters": { "resume": "timeInterval", "unit": "days", "amount": 23, "options": {} } }, { "id": "n-day30", "name": "Day 30 Completion Message", "type": "n8n-nodes-base.slack", "typeVersion": 2.3, "position": [2600, -80], "parameters": { "resource": "message", "operation": "post", "channel": "C00MANAGERS000", "text": "=*{{ $('Build Payload').item.json.employee_name }}* has completed their 30-day onboarding in the *{{ $('Build Payload').item.json.department }}* department. All tasks marked complete.", "otherOptions": { "mrkdwn": true } }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000, "onError": "continueErrorOutput" }, { "id": "n-alert", "name": "Alert Manager — Incomplete Tasks", "type": "n8n-nodes-base.slack", "typeVersion": 2.3, "position": [2340, 320], "parameters": { "resource": "message", "operation": "post", "channel": "C00MANAGERS000", "text": "=*Action required:* {{ $('Build Payload').item.json.employee_name }} has fewer than 3 onboarding tasks completed after 7 days.\n\nEmployee: {{ $('Build Payload').item.json.employee_email }}\nDepartment: {{ $('Build Payload').item.json.department }}\nStart date: {{ $('Build Payload').item.json.start_date }}\n\nPlease follow up directly.", "otherOptions": { "mrkdwn": true } }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000, "onError": "continueErrorOutput" } ], "connections": { "New Employee Webhook": { "main": [[{ "node": "Build Payload", "type": "main", "index": 0 }]] }, "Build Payload": { "main": [[{ "node": "Provision Google Account", "type": "main", "index": 0 }]] }, "Provision Google Account": { "main": [[{ "node": "Post Welcome Slack", "type": "main", "index": 0 }]] }, "Post Welcome Slack": { "main": [[{ "node": "Create Notion Onboarding Page", "type": "main", "index": 0 }]] }, "Create Notion Onboarding Page": { "main": [[{ "node": "Send Welcome Email", "type": "main", "index": 0 }]] }, "Send Welcome Email": { "main": [[{ "node": "Wait 7 Days", "type": "main", "index": 0 }]] }, "Wait 7 Days": { "main": [[{ "node": "Check Completed Tasks", "type": "main", "index": 0 }]] }, "Check Completed Tasks": { "main": [[{ "node": "3+ Tasks Complete?", "type": "main", "index": 0 }]] }, "3+ Tasks Complete?": { "main": [ [{ "node": "Wait Until Day 30", "type": "main", "index": 0 }], [{ "node": "Alert Manager — Incomplete Tasks","type": "main", "index": 0 }] ] }, "Wait Until Day 30": { "main": [[{ "node": "Day 30 Completion Message", "type": "main", "index": 0 }]] } }, "pinData": {}, "settings": { "executionOrder": "v1", "saveManualExecutions": true, "callerPolicy": "workflowsFromSameOwner" }, "staticData": null, "tags": ["HR", "Onboarding", "Slack", "Notion", "Gmail"], "triggerCount": 1, "active": false }